Administrative Services

Whether virtual or in person and on site, our administrative services team will help your organization stay organized and efficient. We help clients with a variety of administrative tasks including reception, telephone answering, email response, memo drafting, note taking, online research, travel booking, calendar management, team coordination, assignment tracking, online and in person meeting facilitation, event planning, cater ordering, and much, much more!

Virtual Assistance

Our virtual assistants work remotely to support your administrative needs. They are equipped by Aspis with technology to support your objectives. They can perform almost all administrative tasks that an in person, on site administrative assistant does with the exception of a few tasks such as greeting visitors and receiving packages.

  • Calendar Management
  • Appointment Scheduling
  • Correspondence
  • Telephone Answering
  • Note Taking
  • Online Meeting Facilitation
  • Data Entry
  • Social Media Management
  • Online Research
  • Graphics and Presentations
  • Event Planning
  • Travel Booking

In Person, On Site

Our on site assistants work are embedded with your employees and contractors to support your administrative needs. They may be equipped by Aspis with technology to support the service but commonly they are provided equipment by the client.

All the capabilities of virtual assistants plus…

  • Greeting & Reception
  • Package Receipt
  • Mail Routing
  • Catering Coordination

Other Considerations

When you partner with Aspis, we provide competent qualified staffing resources that meet your organization’s service delivery objectives. Whether in person and on site or virtual, we document a statement of work so that there is clarity by both you as our client and our employees on expectations.

Our Employees

Our employees are our greatest resource and a direct reflection upon our brand. All Aspis employees undergo an extensive four-part interview process, a reference check, and a background investigation.

Our employees have administrative qualifications and are able to quickly learn your processes. Some processes and systems (e.g., travel management system) may require specialized training. We are committed to working with you to ensure that our staff receive the specialized training needed as quickly as possible.

Our Process

Aspis is not a “temporary help” company. For this reason, Aspis service contracts are written with a pre-determined number of hours to be used over a defined period of time. The number of hours worked during the period are flexible based on your needs. Additionally, the service contract is with Aspis and independent of the specific Aspis employee delivering the service.

Our staff are at all times Aspis employees and supervised by Aspis. During the course of providing service, employee assignments are requested, prioritized, and managed by our clients. Performance and conduct concerns are to be immediately brought to the attention of Aspis management so they may be corrected as quickly as possible.

As part of our service delivery model, it is important to us that if our employees interact with your customers that there is clarity in the employment relationship and that Aspis is your contractor. We consider ourselves to be guests in your environment and conduct our business for you in a professional and respectful manner with the highest degree of integrity.

Aspis, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.